WEBVTT

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This video has been created to help you with how to request Party or Participant

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status for a hearing at the Ontario Land Tribunal.

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You've received notice about a hearing event taking place on an Ontario Land

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Tribunal case - and you want to get involved.

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If you would like to participate and have not received a notice, or would like

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more information about your case, please visit

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olt.gov.on.ca/case-status.

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For some appeals,

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members of the public who are not an appellant or applicant in the case are

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able to file a written request with a Tribunal to participate in a case

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proceeding.

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How can you ensure that your submission goes smoothly so that your concerns are

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heard? Gather all the information you need to fill out the form.

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You will need the Tribunal Case Number, The date of the hearing event,

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the contact information of the assigned Tribunal Case Coordinator,

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and the parties involved. All this information is available in the notice.

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You will also need: your representative's contact information (if you're using

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one). Any documentation to support your position,

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which you may attach with your form.

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Citizen groups or associations must be incorporated and include the

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incorporation document.

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You can request to be either a Participant or a Party in a case proceeding.

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There is a separate form for each status request. What is the difference?

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A Participant may only make submissions to the Tribunal in writing, unless

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otherwise provided for by an Act or Regulation.

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Their written statement sets out their position on the case,

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including an explanation of their reasons for taking that position.

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Participants cannot provide oral submissions at the hearing event.

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A Party may participate fully in the proceeding. For example,

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they may: identify issues raised in the notice of appeal,

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bring or respond to any motion in the proceeding,

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present opening and closing submissions at the hearing,

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present, examine and cross-examine witnesses, claim costs,

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or be subject to a costs award when ordered by the Tribunal, and request a review of

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the Tribunal's decision or order.

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You can check out the Tribunal's Guides and Rules of Practice and Procedure to

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learn more about the Tribunal processes and get information to complete your

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form.

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You can also contact the assigned Case Coordinator if you have any additional

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questions.

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Once you've decided whether you'd like to request Party or Participant status,

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you can complete either the Party or Participant status request form.

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You will have an option to select HTML or a Word document.

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If you do not have access to word processing software,

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you may fill the form right from your web browser using the HTML option.

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Now you are ready to fill out the form.

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Make sure you save the web form as a PDF after you complete it -

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you will see a save form button.

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Your submissions must be received at least 10 calendar days before the hearing

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date, starting from the date you submitted your form. For example,

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if your hearing date is the 26th, then your submission deadline is the 16th.

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Submitting documents early is always a good way to stay on top of your deadline

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dates. By submitting a Party or Participant Status Request Form,

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You are, therefore, required to attend the hearing event yourself

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or to send a representative on your behalf.

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You can submit your completed form by email.

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You must send your form to everyone in Schedule A found in your notice.

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It is easiest to send your request in one email to all of these recipients and

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the Tribunal at the same time.

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Remember to include the OLT case number in the subject line of the email.

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It's important to follow the naming convention for your file submissions.

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Make sure to include your case number, what your role is in the case,

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what kind of document type it is, and lastly, the date of the hearing.

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If required,

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you can mail us the completed printed request forms to the Tribunal's office.

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Please note that certified documents can also be submitted electronically and

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are not required to be submitted physically.

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The status request will be considered during the first hearing event by the

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presiding Tribunal member.

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A decision will be made either during the hearing event or when the written

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decision is issued.

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Only persons who are granted Party or Participant status will continue to be

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involved in any further hearing event(s) that may be convened by the Tribunal

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for this matter. You will receive a hearing event Notice.

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It may be a Case Management Conference or a Hearing of the Merits.

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A Case Management Conference, or CMC, is a hearing event held prior to the

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Hearing of the Merits to deal with preliminary and procedural issues and the

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organization of the Hearing of the Merits.

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A Hearing of the Merits, referred to simply as a hearing,

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is the event in which the parties present their case (for example,

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evidence and submissions) for the Tribunal to make a decision on the appeal.

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For your reference,

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all information submitted in status requests is included in the public record of

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the case under the authority of the Ontario Land Tribunal Act,

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and in accordance with the Tribunal Adjudicative Records Act and Section 9 of

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the Statutory Powers Procedure Act.

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There may be times where the process may be different. In this case,

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the instructions for requesting status will be included in the notice of hearing

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event.

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Please refer to the notice or contact the assigned Case Coordinator for more

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information.

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